Optional modules

Besides the customized integrations (click here for a summary of systems which have already been integrated), Journyx offers several standard "off the shelf" integrations for use with our industry-leading Journyx TimesheetTM application:

The Journyx Professional Services Team stands ready to help you integrate Journyx software with any system. Our solutions utilize XML/SOAP interfaces to make integration with your organization's business processes and systems a snap. If your application of choice isn't covered by one of the integration methods listed above, please contact us to tell us what you need.

Projectlink, standard integration with MS Project

Projectlink™, the Journyx Timesheet™ integration for Microsoft Project and Project Server, provides your team members with an interface for tracking detailed project actuals at any time from any location. Projectlink provides your managers with accurate, up-to-date status for project coordination and cost control.

This module enables the import and export of data between Journyx Timesheet and MS Project. Journyx Timesheet receives, through synchronization, the following information from MS Project: Projects (Tasks), Project estimate and status, Resources and Assignments. MSP organizes projects into a hierarchy of Summary Tasks and Loggable Tasks. Each Task can be assigned to a number of Resources in order to create one or more Assignments. In Journyx Timesheet, Tasks are represented as Projects, Resources are represented as Users, and Task Assignments are represented as Groups (groups determine which projects users can track time against).

More information can be found in this Powerpoint presentation.

LDAP, Lightweight Directory Access Protocol

Are you tired of hearing your users complain that they already have too many login names and passwords to remember? Do you want to use the regular network login instead of a new separate login id and password? The optional LDAP module enables you to do just that.

There are 2 versions of the LDAP integration 'Password only' and 'Full Integration', either for a Windows environment or a UNIX/POSIX environment. Since every company's network is different, all LDAP configurations will be different. To help you set up LDAP with Journyx Timesheet, several hours of support from a Journyx Professional Developer is included in the price of the module.

More information can be found in this PDF file.

Single Sign On Tool for Timesheet

The Journyx Single Sign On (SSO) tool offers an authentication mechanism for Timesheet that allows users to avoid the need to log in manually. The authentication mechanism is based on HTTP headers, and is designed to be implemented within a preexisting intranet infrastructure.

More information can be found in this PDF file.

Disconnected Clients

The Journyx Disconnected Client™ allows the use of email forms to track time, expenses, mileage, and projects without being connected to the Internet. Journyx Disconnected Client™ expands standard Journyx Timesheet data capture capabilities. Disconnected Client allows employees in the field to enter their critical tracking data without being connected to the Internet. Through the innovative application of technology, email forms can be used for time, expense, and mileage entry, as well as project creation. Data can be entered in downloaded email forms and saved to the local system. When finished, the completed forms can be sent via return email for synchronization with the journyx database when Internet access is again available.

Rates & Rules

Journyx Rate ManagerTM expands standard Journyx Timesheet payroll and billing automation capabilities. Rate Manager allows organizations with complicated payroll and billing requirements to manage these processes easily and accurately in a single program. From "smart invoicing" that takes into account multiple billing rates and rules to automatic payroll calculations for overtime and exceptions, our customers use Rate Manager to simplify the task of defining customized policies for handling their unique workforce management needs.

Data Validation Tool

Data Validation Rules provide a mechanism that allows Timesheet administrators to configure flexible rules to enforce certain key restrictions on how users enter their time. These rules are assigned to Groups, which makes it easy to set rules for specific types of employees such as hourly workers, salaried employees and contractors.
There are five separate types of validation rules, which are configured separately: hour rejection rules, dropdown restriction rules, minute increment rules, future entry restrictions, and the holiday rule.

Click here for a short description of the different types.

Hour rejection rules.
Users will not be able to submit their timesheets if the time that they enter fails any of the configured hour rejection rules. They are based on qualifying time entered to ensure that they are strictly greater than, less than, or equal to a certain amount. This amount can be checked over the course of a day (e.g. Ensure that a user enters exactly 8 hours per day entered, for as many or as few days in a week as they wish.) or over the period of a week (e.g. Make sure that a user enters no more than 40 hours in a week.). Rules that are not for daily time periods will only be checked when the user tries to submit a timesheet. Daily rules are checked when the timesheet is saved or submitted (unless you have configured your preferences differently - see below). Daily rules will report on empty columns in a user's timesheet if there is a rule requiring a minimum number of hours per day. Weekend days are ignored for these daily calculations by default, although you can configure these rules to apply to weekend days, as well.

Dropdown restriction rules.
Dropdown restriction rules prevent users from logging time against specific projects, tasks, pay types, or bill types. This rule is particularly useful if you wish to have a "select a value" entry display on user timesheets but do not wish them to enter time without selecting one.

Minute increment rules.
Minute increment rules check that the amount entered for any one line is either in whole hours or in minute increments divisible by the increments specified. For example, a minute increment rule for 15 minute increments will allow a user to enter amounts such as 1:00, 1:15, 1:30, and 1:45 but not 1:05 or 1:42. (This rule also applies to decimal values.) The Timesheet administrator can determine how entries that do not meet minute increment rules will be handled by selecting a Rounding value.

Future entry restrictions.
Future entry restrictions prevent users from entering time for any date beyond the one on which they are entering time. For Timesheet versions 7.1 and above, time entered into a timesheet that violates a future entry restriction will automatically be removed when users save or submit their timesheets, and a warning will be displayed. For earlier versions, the system will warn only.

Holiday Validation
Time can only be tracked to the holiday pay type on days that are specified as holidays.
Time logged on the holiday pay type must be a value between a minimum and a maximum amount of hours.
Use the Holiday Auto-Population section to automatically create the time records for your users.).
Note: Holiday settings can be set currently for one country (this can be altered at request).

Budget Allocation Tool

This module displays the estimated hours for a project per user at the bottom of the time entry screen (screenshot). Next to the budgeted hours, the user also sees how much time he has already spend on a project. The advantage of this is that a user can take action (like talking to his project leader) when he estimates that the remaining hours are not sufficient for completing the job. Besides the estimated hours and the remaining hours, all the custom fields you have defined at the project level can be displayed (e.g. the start and end date of the project, the name of the project leader, etc.).

More information can be found in this PDF file.